List of active policies

Name Type User consent
Terms of Use Policy Site policy All users


This policy sets out the general terms of use for EzeeTutor and our online classrooms using BigBlueButton.   To use these sites and to complete your course you must acknowledge and accept the terms of use  

Full policy

Terms of Use

Pathway’s EzeeTutor utilises Moodle, a learning management system designed to facilitate teaching, learning, communication, and information-sharing among students, pathway, and staff along with BigBlueButton. All users must follow the terms of Pathway’s Acceptable Use Policy when using EzeeTutor; failure to do so may result in the penalties outlined in that policy.

Data Collection and Privacy

This policy complements, but does not replace, the Pathway’s general Privacy Policy. As with other Pathway websites, PATHWAY collects non-personal information about the computer, mobile device or other devices you use to access EzeeTutor, such as IP address, geolocation identifiers, unique device identifiers, browser type, browser language to help us understand usage and maintain the site. In addition, EzeeTutor collects and stores three types of personally identified data related to individual users:

  • User-Generated Content, defined as files, messages, text or Activities (e.g., quizzes) that a user uploads to or creates within EzeeTutor/Moodle.
  • Usage Data that Moodle generates as individual users interact with the site. Time-stamped user activity logged in this manner includes but is not limited to: logging into/out of EzeeTutor/Moodle/BigBlueButton; viewing courses; viewing, downloading, and uploading files; and viewing and submitting posts, messages, assignments and quizzes.
  • Student Learning Data, which includes Usage Data that EzeeTutor/Moodle generates as students engage in quizzes and lessons (e.g., the number of attempts made on a question, whether attempts were correct or incorrect, etc.) and the scores, grades, and feedback that instructors or graders assign to students through EzeeTutor/Moodle.

All EzeeTutor users can view and manage their own User-Generated Content and can view all Usage and Student Learning Data collected about them.

Moodle users are enrolled in “Courses,” or sites created for academic or organizational use. and may have access to additional Course-specific Content and Data, depending on their Roles in those Courses:

  • Users with an "Instructor of record," “Other editing teacher” or “Non-editing teacher” role in a Course can view all Usage and Student Learning Data related to that course, including time-stamped activity logs for all participants and student coursework, grades, and feedback. Teachers control what User-Generated Content can be uploaded to or created within their Courses and who can see that Content.  
  • Users with a “Registered Student” or “Auditor” role in a Course can view and post User-Generated Content to the extent allowed by Teachers. They can only see their own Usage and Student Learning Data.
  • If a Teacher makes a Moodle Course guest-accessible, then people who are not enrolled in the course (including people outside of Pathway will be able to view any course content that EV/IQA’s and Registered Students can see, but they will not be able to contribute their own content. Usage Data collected on guest users is not personally identified.

IMPORTANT: EV/IQA’s have restricted permissions in EzeeTutor/Moodle. However, only Registered Students are officially enrolled in academic/vocational courses. Instructors and Other editing teachers are welcome to enroll participants in any Moodle course as EV/IQA’s to give them restricted student-level permissions, but this DOES NOT enroll them in the course for academic credit.

A small number of Pathway staff are authorized to serve as EzeeTutor/Moodle system administrators (Admins). EzeeTutor/Moodle Admins can access all User-Generated Content, Usage Data, and/or Student Learning Data stored within EzeeTutor/Moodle.

EzeeTutor/Moodle Admins only use User-Generated Content, Usage Data, and/or Student Learning Data pertaining to individual, identified users to the extent needed to:

  • Keep the system running,
  • Help individuals troubleshoot and fix technical issues,
  • Provide the Executive or the Offices of Pathway with data and information needed to adjudicate questions of credit and academic integrity.

EzeeTutor/Moodle Admins may compile, store, and share aggregated, anonymized Usage Data and Student Learning Data as needed for the purposes of educational research or Pathway business as long as that data cannot be traced to identifiable individuals.

All use of data collected and stored on EzeeTutor/Moodle, including use by Admins, is governed by the terms of Pathway’s Data Handling Policy. Failure to observe these terms can result in the penalties described in that policy.

Record Retention

PATHWAY will retain academic Course sites on our servers for at least three years from the end date of the course. Pathway or departmental administrators can request longer storage for courses that are routinely taught less frequently. Pathway will retain all other Course sites for three years after the course was last accessed or until all enrolled users have left Pathway, whichever comes first.

IMPORTANT: PATHWAY cannot guarantee that individual users have access to Courses or course content for the periods specified above. Students, and staff lose access to EzeeTutor/Moodle when they graduate or leave their course. Users with a Teacher role can also hide or delete Courses and course content under their control. Pathway strongly recommends that all users export content they need to keep before the end of each course and store it outside of Moodle. Teachers can also use the Course Back-Up feature to create copies of entire Courses that they can download for long-term storage outside of Moodle. Downloaded Moodle content should be handled and stored in a manner consistent with Pathway’s Data Handling Policy, particularly if it contains student educational data.